How to Have Time for All Your Tasks | Top Tools for Time Management

We often face situations when we have too many things to do and too little time to complete these tasks. And there are so many activities we are eager to try besides them, and only by adding them to our lives, we can feel completely satisfied.

And this is not only about some things that let us relax and get new emotions, like new sports options at 22Bet or a sightseeing tour to a new country but also educational courses we want to watch to improve our skills. To make everything done on time, use the following tools.

Scheduling Tools

When there are 10-20 or more tasks at once, it’s hard not to forget something. And colored stickers on the wall or notes in the diary aren’t suitable for everyone. You can schedule tasks with the following tools.

Google Calendar

With Google Calendar, you can schedule tasks for months ahead and set reminders for each of them. At the appointed time, itll send you a message with the name of the task and clarification of terms.

Google Calendar is available both on mobile devices and in the desktop version. Synchronization with any Google products is a big advantage. It’s also an easy way to create calendars together, which is great for team collaboration.

Google Tasks

Here, you can assign tasks, set deadlines, add subtasks, and create lists. However, there is no integration with third-party services. Moreover, you can’t add detailed descriptions, links, and attachments to tasks. But if you only need a tool for keeping track of tasks, this platform will do the job just fine.


It’s easy to specify tasks and sort them based on priority and divide them into several subtasks. You can set up reminders and delegate tasks to other users, sync with your calendar, and add files. Tagging is available to mark projects as separate.

Tracking Tools

Scheduling tasks is only part of time management. It is not less important to meet deadlines. And to do this, you need to understand how much time is spent on a particular task. This is where trackers help.


A tool keeps track of the time you spend on tasks and working with various apps. You can set up an application for the team and monitor the productivity of the participants. It’s possible to generate and automatically send reports, which is especially valuable with time-based payment. You can use Toggl to identify inefficient time expenditures so you can correct the situation.


Timeneye allows you to track time with an automatic timer or manual input. You can count how much time it takes to complete a certain task or project. The tool is available for team application. You can monitor the progress of projects and create exportable reports.

Focus Booster

The app helps you organize your work according to the Pomodoro method, where tasks are timed with short “breaks” of 5-10 minutes. Pop-up notifications or sound messages will remind you about the end of the rest or work period. At the same time, Focus Booster generates detailed reports and you can track the time spent on a graph.

Project Management Tools

Trackers are useful for simple tasks. If the process involves a number of subtasks, step-by-step implementation, and repeatedly changing performers, it is more appropriate to use services that help manage projects. They are useful when working in a team, since any participant can track the current status of a task.


Asana is convenient for personal use and for organizing team work. You have access to kanban boards, personal and project calendars, task lists, and charts. Participants can share files, transfer tasks to each other, and add comments to tasks. The service has integration with many popular tools. If you don’t have the right solution, you can use the API to create your integration.


Trello functionality is based on kanban boards. To manage your projects, use a board with task cards. They are distributed in columns according to the status of the task. The service is convenient for personal use when working on multi-step tasks. Trello is also suitable for teamwork if several people are working on the task at once.


You can drag and drop task cards, change priorities, and change who does what. You can comment on them, add descriptions and attachments. Integrated with Dropbox, Slack, Google Drive, Outlook, Gmail, Salesforce, InVision, Jira, and other platforms.

Note-taking Tools

As you work, you may accumulate information that is not currently relevant, but may be needed in the future. Data is saved on the computer, in the cloud, on a flash drive, and even on an ordinary piece of paper. But when there is a need for stored information, a search begins: where it was written, how it was marked. This is time-consuming. It’s good that there are tools for saving and structuring notes.


You can store text, pictures, links, video, audio, codes, and tables in Notion. The data is easy to structure. You can work with texts directly in the service. When you create a database, you can open access to other users. By the way, Notion can replace Trello thanks to the kanban pattern.

Google Keep

Google Keep allows you to create notes in the form of colored stickers, customize reminders and assign labels. Notes can be sorted by importance and the most important ones can be docked at the top of the screen.

The app is available on the web and mobile devices. Or you can go to Google Keep from Gmail, where notes are built in by default. All versions sync with each other, so it doesn’t matter which device you create the note on.

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