How Technology has Changed Business Meetings

There was a time not too long ago that all business meetings were held in an office and every employee attended in person. That isn’t the case these days. Thanks to the many advancements in technology, a business meeting today looks much different than what our parents and grandparents experienced in the workforce.

 The days of in-person meetings are a thing of the past. Nowadays, we have the option of having a conference call over the phone or having a video conference. Many companies have moved away from in-office work in favor of allowing their employees to work from the comfort of their own homes. This is great for those with children, long commutes, and even international employees. No matter where you live, you can easily participate in work meetings.

Time Saving

If you’ve ever worked in an office environment, especially with teammates located in various places, you know how long it can take to get things done when you have to wait for approval from someone else. Whether they’re across the country or on the other side of the globe, it can be anywhere from 10 minutes to several hours before you get a response. If there is a situation that has come up or a project you need to collaborate on, setting up a video meeting at a time that works for all parties involved can save you a ton of time waiting for a reply.

Improves Communication

Conference calls have been a popular way to conduct meetings between people that live in different locations, but there are several reasons that a video conference is a superior choice. As humans, we process visual information faster than anything else, even text and audio. Using one of the many platforms for virtual video conferences rather than a simple conference call could greatly increase the understanding of the information, as well as keep employees engaged.


It’s no secret that business meetings can be boring. It’s not often that you leave a meeting and think “Wow, that was fun!” While video conferences won’t prevent boredom, they do help your team stay focused, engaged, and on task. Furthermore, video conferencing can help improve the overall productivity, as it allows people to collaborate on projects in real time instead of having to wait for email responses.

Consistent Recordkeeping

One of the most difficult things about in-person or audio only meetings is that it can be hard to retain all of the information presented. It can also be a challenge to take notes, pay attention, and participate. Luckily, video conferences make it easy to keep track, as you can record the meeting.

Easier Scheduling

Whether your team members travel regularly or live in another location, video meetings can make things easier for the team. They allow you to plan ahead and host the video conference at a time that works for everyone that needs to participate. If you have ever had to miss out on a meeting due to being out of town or being sick at home, video meetings can make it easier for you to attend.

Remote Employment

One of the best things about the leaps in technology is that employers are no longer limited to the people within driving distance of their office. Between the internet, phones, and webcams, there’s no reason not to branch out beyond the local population. The world of remote working is growing each and everyday. Industries such as recruiting, human resources, sales, and As long as you are equipped with a webcam for laptop, you can attend work meetings from anywhere.

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